Events Planner

Tasks

Event Set-Up, Layout, and Dismantling

• Assist with setting up event spaces, including arranging tables, chairs, signage, lighting, sound system and decorations.
• Support site readiness by assisting with minor repairs and upkeep of Heritage Village buildings and event areas under supervision to ensure spaces are safe and functional for use.
• Help dismantle and properly store equipment and supplies after events, ensuring materials are organized for reuse.
• Contribute to environmentally friendly event practices by sorting recycling, reducing waste, and reusing materials whenever possible.

Event Planning and Coordination

• Support the planning and execution of community events, including meetings, weddings, markets, the Forest Festival, and car shows.
• Assist with logistical layout and space design planning to ensure efficient and safe visitor movement, gaining exposure to aspects of event infrastructure and site preparation.
• Help prepare and distribute digital event materials, such as schedules, maps, or online advertisements.
• Assist with maintaining event calendars and updating scheduling software or spreadsheets.

Technology and Digital Operations

• Use digital tools and event management software to track bookings, vendor information, and schedules when needed.
• Assist with online communications, email correspondence, and social media event promotion.
• Help set up and operate audio, visual, and lighting equipment for events.
• Process transactions using digital point-of-sale systems and maintain accurate digital records of payments.

Vendor and Sustainability Support

• Coordinate with local vendors, including small businesses and caterers, ensuring timely setup and delivery.
• Track and document sustainable practices used at each event (e.g., recycling, reusable décor, energy efficiency).

Client and Guest Support

• Provide direct assistance to clients and guests before and during events, ensuring all needs are met.
• Assist with accessibility arrangements to ensure inclusive participation for all visitors.
• Respond to inquiries via phone, email, and in-person with professionalism and courtesy.

Responsibilities

Team Collaboration

• Work closely with the Event Coordinator and museum staff to execute successful events.
• Communicate effectively and adapt to changing needs or last-minute adjustments during setup or operation.
• Assist in maintaining the physical and digital organization of event supplies, equipment, and files.

Event Execution and Site Management

• Support safe, efficient event setup and teardown, following site and safety guidelines.
• Assist with supervised minor repairs and event area maintenance to ensure facilities and equipment are ready for use.
• Contribute to the improvement of event layouts and traffic flow using feedback and observation.

Environmental Stewardship

• Promote sustainability by using eco-conscious materials.
• Assist with waste sorting and recycling initiatives during and after events.
• Participate in the development of greener event practices within the museum.

Digital and Technical Operations

• Use digital tools for recordkeeping, communication, and event promotion.
• Learn to operate sound, lighting, and projection systems to enhance event experiences.
• Gain experience with online scheduling platforms and point-of-sale systems to support modern event management practices when needed.

Client and Visitor Engagement

• Provide professional customer service to guests and vendors.
• Resolve issues promptly while maintaining a positive visitor experience.
• Represent the museum’s mission and values through courteous, informed interactions.

Must be able to meet all the criteria of Canada Summer Jobs:

• Are a Canadian citizen or a permanent resident or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent resident status are not eligible).
• Are legally entitled to work in Canada (have a valid social insurance number).
• Are between 16 and 30 years of age inclusively at the start of employment; and

Essex County, nestled at the southernmost tip of Ontario, stands as a remarkable region with its thriving food tourism industry and a captivating array of historical landmarks. Delve into history at the Amherstburg Freedom Museum or immerse yourself in artistic wonders at the Windsor Art Gallery. Museums like Museum Windsor’s Chimczuk, Baby House and the Windsor Aviation Museum add depth to the cultural experience, while Point Pelee island provides a serene escape. The region comes alive with festivals, car shows, folk festivals, fairs, and exciting bike tours. Nature enthusiasts can relish outdoor trails and indulge in an abundance of other engaging activities that Essex County offers.

Candidates with a disability, aboriginal youth, visible minorities, and new Canadians are encouraged to apply for employment with the CTMHV and will be given the same consideration as all other candidates. The CTMHV does not discriminate against any candidates and all applicants will be treated with respect and equal consideration.

Orientation and Health and Safety Training will be provided to each successful candidate.

Come be a part of our dedicated team, contribute to preserving history, and gain hands-on experience in the museum sector at The Canadian Transportation Museum and Heritage Village!

This position is 8 weeks from July-August

Application questions:

• Are you a Canadian citizen or a permanent resident or have refugee status in Canada
• Are you legally entitled to work in Canada have a valid social insurance number.
• Are you between 16 and 30 years of age inclusively at the start of employment
• Are a high school, college, CEGEP, or university student.

Work Location: In person