Office Administrator

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Plum Gas Solutions
  • Post Date: May 5, 2026
  • Applications 0
  • Views 305175780
Job Overview

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Full job description

Office Administrator

The Office Administrator provides support for daily office operations by managing a range of administrative and clerical tasks. The Office Administrator manages schedules, organizes files, and ensures a smooth and efficient workplace. Their responsibilities also include tasks like processing mail, managing inventory, and operating office equipment.

Responsibilities and Duties:

  • Welcomes visitors in a professional, courteous, and friendly manner
  • Maintain neat and professional appearance and demeanor with customers and visitors
  • Help to organize office events
  • Maintains office space and communal snacks
  • Help BD support team with coordinating and arranging customer and corporate events
  • Review and assist in follow up action items (including customer contact) for collections and customer follow ups under the direction of the accounting team
  • Manage office, building and parking set ups for Calgary office
  • Liaison with building management for Calgary office needs
  • Coordinate and manage office supplies and needs for the entire office
  • Distribute all UPS, Fed Ex and any packages that are delivered to our office
  • Custom documents for shipments to and from US
  • Arrange and coordinate with carriers and Plum Ops team for shipments to and from US
  • Helps coordinate business travel – Egencia
  • Code and reconcile credit card statements by verifying transactions and supporting documents
  • Enter monthly AP recurring invoices in the accounting system
  • Maintains inventory of office supplies and anticipates supply needs; ensures prompt ordering and receipt of supplies and delivers supplies to workstations as needed
  • Supports the office with other related clerical duties such as scanning, filing, and other tasks as needed
  • Reconcile credit card statements by verifying transactions and supporting documents
  • Supports accounting team with mail processing for payment and other accounts payable functions

Required Education and Experience:

  • Proficient with Microsoft Office
  • Ability to work under pressure to multitask and prioritize workload in a professional manner
  • Ability to handle confidential materials with care
  • Excellent verbal and written communication skills
  • Ability to work independently and as part of a team
  • 0 – 2 years of prior applicable experience
  • High school diploma or associate’s degree

Preferred Education and Experience:

  • Bookkeeping experience is a plus

Physical Demands:

  • Prolonged periods of sitting at a desk and working on a computer
  • Must be able to lift 15 pounds at times
  • Must be able to access and navigate each department at the organization’s facilities

Travel required

  • 10%
Job Detail
  • Job ID 684321
  • Download Job PDF Click here to download
  • Name/Company NamePlum Gas Solutions
  • Websitehttps://plumgas.com/
  • Salary $50,000–$60,000 a year
  • Start Date05.05.2026
  • City1410-400 3rd Avenue SW Calgary, AB T2P 4H2 CA
  • How to apply?Applicants are required to create an account on Jobsrack before proceeding to the company website to complete their application. Interested candidates should also send their updated resume to Info@plumgas.com
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